Hospital Management System

Our HMS includes core modules such as Patient Registration & Admission, Outpatient & Inpatient Management, Electronic Medical Records (EMR/EHR), Appointment Scheduling, Lab Information Management, Pharmacy Management, Billing & Financial Management, Staff & Human Resource Management, Inventory & Asset Management, Reporting & Analytics, and optionally modules for Radiology, Telemedicine, and Insurance Claims.

Yes. We support the full patient lifecycle, from registration, appointment booking, triage, admission, and discharge processes, through to outpatient follow‑ups. Each workflow is configurable to ensure seamless transitions and consistent record keeping.

We build in privacy and security by design. This includes role‑based access control, encryption in transit and at rest, audit logs, secure authentication (including multi‑factor), and compliance with Kenya’s Data Protection Act and local equivalents across Africa. Sensitive modules (e.g., EMR, prescriptions) are designed to limit exposure of patient identifiable information unless needed for care.

Yes. We support integrations via standards (HL7, FHIR, DICOM for radiology) and APIs. Whether it’s lab equipment, diagnostic imaging systems, or monitoring devices, we enable data flow into patient records and relevant modules for streamlined clinical operations.

The HMS offers dashboards for clinical, financial, and operational insights, such as bed occupancy, doctor performance, inventory levels, treatment outcomes, revenue vs. cost, and patient waiting times. Reports can be scheduled or exported, and data visualizations help hospital leadership make data‑driven decisions.

We support invoicing for services (inpatient, outpatient, pharmacy, lab), payment tracking, automated calculation of fees, and integration with insurance or 3rd party payors. The system can also support claims submission workflows and reconciliation to ensure accuracy and reduce delays.

Absolutely. The architecture supports high volume of users and transactions, data partitioning by site, centralized management, and optional cloud or hybrid deployments. Expansion to additional facilities, departments, or clinics is designed to be smooth.

Yes. We provide patient/guardian portals where authorized users can access appointment schedules, test results, discharge summaries, billing statements, and relevant educational content. Access is secured and governed via the access control rules.

Yes. The system is mobile‑friendly, and some modules are designed to work in low‑bandwidth or offline modes, syncing when connection is available. This is especially valuable for remote or rural health facilities.

We offer stakeholder workshops, user training (clinical, administrative, financial teams), documentation, helpdesk support, and ongoing maintenance. Post‑go‑live we offer monitoring, patching, upgrade services, and optional SLAs depending on the organization’s size and risk profile.

We track stock levels, expiration dates, reorder thresholds, vendor data, batch or lot tracking, and can enable real‑time alerts for low stock. Pharmacy module integrates with prescriptions to deduct the relevant stock. The goal is to reduce wastage and ensure availability.

Yes. We support generating reports required by regulatory bodies (health departments, insurance regulators), compliance with patient data protection laws, audit trails for access and changes, and support for accreditation standards as needed.

We architect for high availability with redundancy, failover setups, backup strategies (local and remote), and disaster recovery plans. Monitoring tools alert on performance or availability issues so corrective actions can be taken proactively.

The HMS includes staff management modules, doctor, nurse, technician, and support staff records; specialization; schedules; shift rotations; attendance tracking; credential management; and workload allocation to ensure proper staffing and reduce burnout.

Yes. Where needed, we can integrate secure video or audio remote consultation modules, digital submission of symptoms/forms, remote monitoring, and tools for remote follow‑ups. All data flows stay compliant with privacy and security rules.

Regular backups (incremental and full), geographically separated data stores, recovery plan testing, offline snapshots where required. Also, version control for important data and mechanisms to restore patient data without loss.

The system can include decision support aids, alerts for drug interactions, reminders for preventive screenings, protocols for treatment options, and guidelines built in. These help medical staff make safer and more consistent care decisions.

Yes. We perform data migration services, assessing existing data quality, mapping to new schemas, cleansing, deduplication, and verification. This includes historical medical records, past lab results, financial histories, scheduling data etc., to maintain continuity.

It depends on hospital size, modules selected, integration complexity, and stakeholder readiness. Smaller facilities might deploy basic modules in a few weeks; larger multi‑departmental hospitals with full EMR, interfaces, and regulatory modules might take several months. We use phased rollouts to deliver early value while managing risk.

Patient privacy is central. Access controls ensure only authorized staff access sensitive records; data is encrypted; results and records are masked or anonymized when needed; audit trails track who saw or edited what; and patients’ consent, where required by law, is managed explicitly. The system also supports features for logging and responding to privacy incidents.